One thing that every business owner experiences at least once is a commercial HVAC system failure. No one thinks it will happen to their business. But it will eventually. There are things that companies like Fusion Repair know about unexpected failures.
We’re going to give you some advice on what to do when you have an unexpected HVAC system failure in your commercial building.
Assess the Situation Immediately
The first thing to do when your HVAC system fails is to assess the problem. Here are some steps to take immediately:
- Check Thermostats – Make sure they’re set to the right temperature and mode and that the batteries are working.
- Inspect the Power Supply – Check your HVAC system’s power switch and examine your circuit breakers. They may have tripped.
- Examine Your Air Filter – If your air filter is dirty, the airflow can be restricted. This means your system’s working harder. If it looks clogged, replace it.
- Listen for Any Unusual Noises – Noises such as banging, grinding, or rattling can mean there are mechanical issues.
- Check the AIrflow – Make sure your vents are open without being blocked by boxes. If you detect airflow, you might have a worse problem with your ductwork or blower motor.
- Look for Any Obvious Damage – Look for damage, like loose components or broken wires.
Doing these things first will let you know if you have a true emergency or if you have something that can be fixed without calling a professional to check your system. It will also give you information to tell them when you call them, so they know what they may be dealing with.
Protect Your Business Operations
When you have a commercial HVAC system failure, one of the things that you have to do is to protect your business. Here are some things that you can do to let everyone know you’re on top of things.
Use Temporary Solutions
The first thing you want to do is to make sure everyone’s comfortable.
- Use Fans/Open Windows – If it happens during summer, keep employees and customers cool by using fans and opening windows. This will circulate the air and help the building stay cool.
- Use Portable Heaters – During wintertime, have portable heaters ready to go to keep everyone comfortable.
Communicate
Once comfort is taken care of, you want to communicate with everyone.
- Inform Your Staff – Let your employees know about the issues with the HVAC system and any changes to their work procedures or schedules.
- Inform Your Customers – Tell your customers about your situation and any measures you are temporarily taking to resolve it. Also, let them know when the repairs are expected to be done.
Contact a Reliable Emergency HVAC Service
Once you realize that you have an emergency that needs a professional, it’s time to call HVAC emergency services in NYC. And don’t wait too long. The longer you wait, the worse the problem can become. This is why it’s smart to have a professional whom you can count on.
Document the Issue for Future Reference
Once you have called the professional in to fix the problem, make sure you note it down. Some things that you want to add to the notes are:
- Date and time of the problem
- What was the problem?
- What the conditions were during the problem – weather, temperature, etc.
- Signs that you had a problem – any smells, sounds, or conditions of the equipment
Once the professional has finished fixing the problem, you can also add:
- The date it was fixed
- Time it was fixed
- Name of technician
- What the technician’s recommendations were
You can also make a copy of what the tech says. This will help you keep track of problems, repairs, or replacements.
Plan to Prevent Future Emergencies
Although some emergencies are beyond your control, many emergencies can be avoided if you take the proper steps.
- Have Regular Maintenance and Inspections– Having your system regularly maintained will help avoid many emergencies. When you have your system inspected and maintained regularly, problems and potential problems are spotted.
- Pay Attention – Another thing that you can do is pay attention to your system. Learn to listen to it. This will help you know when there’s a problem. Learn how it usually sounds and smells. If you notice something different, it’s best to have it checked.
- Change the Filters – This is simple but effective. Not only will it help it be efficient, but it will also help the system last longer.
- Have a Reliable Service – Before you have an emergency, choose reliable emergency HVAC services that are available 24/7.
In conclusion
It’s not so much if you’ll need emergency HVAC services, but when. So you want to be ready for a surprise HVAC breakdown. Take good care of your system, and you may not need HVAC emergency responses as often as you would otherwise.
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